Who We Are:
Hillsides is a premier provider dedicated to healing children and young adults, strengthening families, and transforming communities through quality comprehensive services and advocacy. We have provided services to surrounding communities since 1913. We promote a client-driven, strengths-based organization of excellence that embraces communities using Trauma Informed Care (TIC) principles that builds trusting, collaborative relationships.
Job Type: Full-time Opportunity
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Starting Salary Range: $20.00-$22.00 hourlyWhat We Offer:
An outstanding benefits package and numerous opportunities for career growth and advancement within our organization.
- Bilingual stipend of $2,000-$4,000 for application positions.
- 13 Paid Holiday per year including Cesar Chavez & Juneteenth, earn up to 22 days of PTO
- Flexible work schedule
- This role is eligible for Public Service Loan Forgiveness (PSLF)
- Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan
- Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan
- Life and AD&D insurance 100% employer paid up to two times the annual salary
- Long Term Disability
- Flexible Spending Account for Medical and Dependent Care
- 401(k) with no wait period and no vesting schedule
- Employee Assistance Program
ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.
The essential functions include:
- Serve as integral part of Professional and Business Development departments to support coordination and execution of key initiatives
- Create project planning and implementation spreadsheets
- Take meeting minutes and track action items for key initiatives
- Maintain server folder structures for proposals, budgets, invoices, and all necessary materials needed for each project assigned.
- Participate in team project planning meetings and attend Professional/Business Development Team meetings and workgroup meetings.
- Set up and coordinate communication efforts with Hillsides staff, prospective customers, and stakeholders.
- Coordinate with consultants on training and logistical needs.
- Provide access to virtual/live events and ongoing registration support to attendees.
- Initiate, coordinate and archive monthly project summary reports for customer.
- Work with Professional/Business Development teams (Sr. Director/Coordinators) to coordinate all logistics for virtual and in-person workshops/events/activities (e.g., Video platform, workshop location, AV equipment, catering), webinars, meetings, etc.
- Develop and disseminate flyers, information, handouts, manuals or other marketing materials on workshops/webinars in a timely manner under the guidance of Associate/Sr. Associate/Director.
- Create/monitor/revise registration sites for workshops/webinars/training.
- Run reports to monitor registration numbers, revenue collection and cancellations; communicate reports to Sr. Associate/Director; and follow up on registration requests.
- Disseminate and request evaluations, close out evaluation, compile summary and disseminate feedback to project team.
- Manage continuing education requirements that are timely and abide by ASWB guidelines
- Gather data sets and prepare power point or other presentation material for department as required
- Assist with the preparation, tracking, filing and reporting audits requested by governing bodies
- Other duties as required
EDUCATION, EXPERIENCE & CERTIFICATES
- Associate of Arts degree, BA preferred
- 3 years project coordinator or administrative assistant experience
- Experience with Department for Mental Health programs preferred
- Ability to communicate effectively and professionally with adjunct service providers including Board members, Senior Leadership Team, Department of Mental Health, as well as external vendors, providers and contacts
- Valid California drivers license, clean driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier
TRAUMA INFORMED CARE (TIC)
Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.
Seat 438
